Privacy Policy

The Journal of Artificial Intelligence Systems (JAIS), published by Flux Academic, is committed to protecting the privacy and personal information of authors, reviewers, editors, readers, and all users of the journal platform. Personal information collected through the journal is used solely for the operation, administration, publication, and improvement of the journal and will be processed in accordance with applicable data protection principles.

Information We Collect

The journal may collect personal information including names, institutional affiliations, email addresses, ORCID iDs, postal addresses, and other information voluntarily provided during registration, manuscript submission, peer review, editorial activities, or communication with the journal.

How Information Is Used

Personal information is used exclusively for editorial management, peer review, publication, communication with authors and reviewers, journal administration, indexing, metadata dissemination, and maintaining the integrity of the scholarly publishing process. Contact information may also be used to send important journal announcements and publication-related notifications.

Confidentiality

The journal maintains the confidentiality of submitted manuscripts and peer-review materials. Information obtained during the editorial and review process is accessible only to individuals directly involved in manuscript handling and will not be disclosed to third parties except where required for publication, indexing, archiving, or by applicable law.

Data Sharing

Personal information is not sold, rented, or shared for commercial or marketing purposes. Limited information may be shared with trusted service providers, indexing services, DOI registration agencies, digital preservation services, and other publishing partners when necessary to support legitimate publishing activities.

Cookies and Website Analytics

The journal website may use cookies and standard analytics technologies to improve website functionality, monitor usage, enhance user experience, and evaluate the performance of journal services. Users may manage cookies through their web browser settings.

Data Security

Reasonable technical and administrative safeguards are implemented to protect personal information from unauthorized access, alteration, disclosure, or destruction. While every effort is made to maintain the security of the journal platform, no internet-based system can be guaranteed to be completely secure.

Author and Reviewer Responsibilities

Authors and reviewers are responsible for ensuring that personal information included within submitted manuscripts complies with applicable ethical, legal, and institutional requirements. Where required, appropriate consent should be obtained before including identifiable personal information in submitted materials.

Third-Party Services

The journal may provide links to external websites or services, including indexing databases, publisher resources, ORCID, Crossref, and institutional websites. The journal is not responsible for the privacy practices or content of third-party websites.

Policy Updates

This Privacy Policy may be updated periodically to reflect changes in publishing practices, legal requirements, or journal operations. The most recent version published on the journal website shall apply.

Contact

Questions regarding this Privacy Policy or the handling of personal information may be directed to the Editorial Office at contact@fluxacademic.com.